24. Save & Share PowerPoint Slideshows and Prepare for Collaboration

V E S R N TECHNOLOGIES


Change presentation options and views.

Aim
To save PowerPoint presentations in different formats, share them, and prepare presentation for collaborative work.
Requirements
Computer system
MS PowerPoint
Internet connection (for sharing)
Part – 1 : Save Presentation in Different Formats
Save as PowerPoint File
Click File → Save As

Choose location
Type file name
Select PowerPoint Presentation (*.pptx)
Click Save
Save as PDF
File → Save As
File Type → PDF (*.pdf)
Save
Result: Presentation saved as non-editable document.
Save as Video
File → Export → Create a Video
Select quality (Full HD / HD)
Click Create Video
Save as MP4
Result: Presentation becomes video file.
Save as Template
File → Save As
Select PowerPoint Template (*.pptx)
Save
Result: Template ready for reuse.
Part – 2 : Share Presentation
Share via Email
File → Share → Email
Send as attachment
Share via OneDrive / Cloud
File → Share
Upload to OneDrive
Click Copy Link
Send link to others
Result: Others can view or edit file online.
Part – 3 : Prepare for Collaboration
Enable Editing Permissions
Click Share → Anyone with link
Choose:
View Only
Can Edit
Add Comments
Select text/slide
Click Review → New Comment
Type message
Track Changes (Version History)
File → Info
Version History
Restore previous version if required
Use Co-Authoring
Multiple users edit same presentation simultaneously
Changes appear in real time
Result
Presentation saved in multiple formats, shared successfully and prepared for collaborative editing.
Precautions
Give edit permission only to trusted users
Keep backup copy before sharing
Check internet before cloud sharing
I practiced all under my trainer Venugopal Sir.

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