Microsoft Word - Theory
V E S R N TECHNOLOGIES
What is Word Processing or MS Word? Explain its Features.
Ms-Word is a word processing program that is used to edit, save and print the various letters, documents, reports, memos and statements. The word processors examples are Ms-word, WordPad and notepad.Features of Ms-word are:
1. Typing: Typing is so easy because we need not click enter button, after the end of a line. The cursor will go to next line of the document automatically. This facility is called word wrapping.
2. Saving: The document typed can be stored for future use. The process of storing is called saving.
3. Adding, Removing and Copying Text: Documents can be modified easily by adding a new word at the required place. If there is no need of a word , remove the word. For the duplicate copy, we can copy the text and paste it.
4. Spell checker of Words: - The spelling is checked automatically. We can find alternative words to our typed words and grammatical errors can also be corrected in word processor.
5. Change the Style and Shape of Characters and Paragraphs: The text can be applied different font styles and also we can change the alignments of the text.
6. Bullets and Numbering: Bullets are special symbols which can be put for different points or paras in a document whereas numbers like 1, 2, and 3………etc.
7. Headers and Footers: A header is the text appearing above the document and Footer is the text appearing below the document.
8. Creation of Tables: We can insert the table or draw table in ms word. The rows and columns can be selected in the insert table option.
9. Inserting Pictures Objects: we can insert the picture in the document to make it more attractive.
10. Preview Facility: Before getting a print or our document, we can get a preview of document. If mistakes are there, we can change the document.
11. Mail Merge Facility: If we want to send the same information to different persons, there is a facility in Word Processor known as Mail Merge.
12. Paper Size and Orientation: We can select the size of paper and orientation in M.S Word. We can select a paper with small size for visiting card also.
13. Macros: With the help of macros, we can avoid repetitive works this saves our time and efforts.
2) What are the Advantages and Applications of MS-Word
Advantages :
1) Quality: Word produces error free documents. The spell and grammar check in word processing makes the document to be error free.
2) Storage of text: We can take any number of copies with word processor. If we need this same document with slight changes we need not type the same letter again just by making some slight changes we can obtain a modified copy easily.
3) Time saving : We can get any number of copies of documents in future without re typing
4) Securities: We can protect the documents of word by giving pass word.
5) Dynamic exchange of data: We can have dynamic exchange of objects and pictures from other documents into word processing document. The documents can be linked each other.
Applications or Uses:
Following are the top professional and personal uses of Microsoft Word
1. Business and workplace use of Microsoft Word: – You can create all types of official documents in Microsoft Word. You can use the template function in Microsoft to download letterhead samples, bills, and cash memos, joining letters, receipts, letterheads, and all various types of accounts management related work.
2. MS word uses in Education: – Microsoft word is the best teaching tool for teachers. You can create a lecture script by using text, word art, shapes, colors, and images. That will explore creativity in students. They will watch a slide or printed document more interestingly.
3. Home-based users of Microsoft Word: – You can create a birthday card, invitation card in Microsoft Word by using pre-defined templates or using insert menu and format menus functions. You can also type a letter to the municipal party on MS-Word.
4. Microsoft Word helps you to get a job: – Microsoft Office’s basic knowledge can play a big role to get you a job. As you learned above business and commercial uses of Microsoft Word. It means the basic and advanced knowledge of MS Word can help you to get a job. And it’s’ great skill that you can highlight in your resume.
5. Help to create resumes, notes, and assignments: – You can create notes and assignments on MS-word. It’s easy to write and format text in Microsoft word by using various text formatting options such as paragraphs, fonts, styles, etc. You can insert a cover page, you can insert watermark and tables in your assignment according to your choice.
6. You can create books, articles, and newsletters: – Microsoft word is used by millions of people around the world for document writing since its launch. And writing a book in Microsoft Word is really easy. There are lots of features and functionality that can help you to create and print a book.
