Manage change tracking and perform mail merge.
V E S R N TECHNOLOGIES
Manage change tracking and perform mail merge.
Managing Change Tracking and Performing Mail Merge in MS WordPART – A
Manage Change Tracking (Track Changes)
1️⃣ What is Track Changes?
Track Changes is a feature in MS Word that records all edits like:
Insertions
Deletions
Formatting changes
It is useful for teachers, students, and group work.
2️⃣ How to Turn ON Track Changes
Steps:
Open Microsoft Word
Click Review tab
Click Track Changes
Now start editing the document
➡ All changes will be highlighted automatically.
3️⃣ Types of Changes Shown
Added text → Underlined / colored
Deleted text → Strikethrough
Comments → Shown in margin
4️⃣ Add Comments
Steps:
Select the text
Go to Review → New Comment
Type your comment
5️⃣ Accept or Reject Changes
Steps:
Go to Review tab
Click Accept or Reject
Choose:
Accept/Reject one change
Accept/Reject all changes
6️⃣ Turn OFF Track Changes
Go to Review
Click Track Changes again (OFF)
7️⃣ Importance of Track Changes (For Record)
Helps in reviewing documents
Useful for corrections
Maintains editing history
PART – B
Mail Merge in Microsoft Word
1️⃣ What is Mail Merge?
Mail Merge is used to send the same document to many people with different details.
Examples:
Letters
Certificates
Mark lists
ID cards
2️⃣ Components of Mail Merge
Main Document – Letter or certificate
Data Source – List of names, addresses (Excel/Word)
Merged Document – Final output
3️⃣ Steps to Perform Mail Merge
Step 1: Create Main Document
Open Word
Type letter or certificate content
Step 2: Start Mail Merge
Go to Mailings tab
Click Start Mail Merge
Choose document type (Letters)
Step 3: Select Recipients
Click Select Recipients
Choose:
Use Existing List (Excel)
Type New List
Save the list
Step 4: Insert Merge Fields
Place cursor where data is needed
Click Insert Merge Field
Select fields like:
Name
Address
Roll No
Step 5: Preview Results
Click Preview Results
Check each record
Step 6: Finish Mail Merge
Click Finish & Merge
Choose:
Print Documents
Edit Individual Documents
4️⃣ Example for Student Record
Use Case: Certificate Distribution
Fields Used:
Student Name
Roll Number
Class
5️⃣ Advantages of Mail Merge
Saves time
Avoids typing errors
Useful for bulk documents
