File Management - Practical - 2

Windows File Management

1. Click the Windows Explorer button on the taskbar 

The Windows Explorer window opens, displaying the contents of the Libraries folder. Windows 7 comes with four default libraries: Documents, Music, Pictures, and Videos. 

2. Point to Libraries, click the Expand indicator next to Libraries if necessary to expand the list, then click Documents in the Navigation pane under Libraries The contents of the Documents library folder open in our Windows Explorer window. 

3. If we want to save our Data Files to a USB drive, make sure the USB drive where you store our Data Files is plugged into our computer, then click Computer in the Navigation pane The Computer window opens, displaying the contents of your computer, including all disk drives, removable storage devices, and network locations. 

4. Click the drive where we store your Data Files The bottom pane of the Computer window changes to display details about the selected drive. This figure shows a USB drive labeled “Removable Disk (G:),” which might be different on our computer. Because computers differ, the contents of our Computer window are also probably different from the figure. If we selected a hard drive, the Details pane displays additional information, including free space and total disk size. 

5. Double-click the drive where we store your Data Files The folders contained on the disk drive open in the Computer window. When we open a disk drive or folder, the Address bar adds the new location to the list. In this example, Removable Disk (G:) is listed in the Address bar after Computer. 

6. Double-click the UnitC folder, then double-click the VesrnTechnologies folder The files and folders in the VesrnTechnologies folder are represented by icons that indicate the application they were created with. For example, the To Do List.rtf file was created in WordPad. 

7. Double-click the Company folder The Company folder opens, displaying four files, which were created in WordPad.

Copying and Moving Files and Folders

1. Click Company in the folders list The contents of the Company folder open in the window. When moving or copying files or folders, make sure the files or folders we want to move or copy appear in the right pane. To move a file, we drag it from the right pane to the destination folder in the folders list.

 2. Drag the QST Press Release.rtf file in the right pane across the vertical line separating the two panes to the Marketing folder in the folders list,  then release the mouse button Once you release the mouse button, the QST Press Release.rtf file is relocated to the Marketing folder, which is a more appropriate location for this type of information. If we decide that we don’t want the file moved, we could move it back easily using the Undo command on the Organize button menu. 

3. Click Marketing in the folders list Notice that the QST Press Release file is now stored in the Marketing folder. 

4. Point to the QST New Logo.bmp file, press and hold the right mouse button, drag the file across the vertical line separating the two panes to the Advertising folder, then release the mouse button , a shortcut menu appears, offering a choice of options. 

5. Click Copy here on the shortcut menu The original QST New Logo file remains in the Marketing folder, and a copy of the file is in the Advertising folder. Another way to copy or move the file to a new location is by right-clicking a file in the right pane, then clicking the Copy or Cut command on the shortcut menu. 

6. Click Advertising in the folders list A copy of the QST New Logo file is now located in the Advertising folder

Deleting and Restoring Files and Folders

1. If necessary, move and resize the window so that you can see the Recycle Bin icon on the desktop, then click Personal Letters in the folders list Because you cannot restore files deleted from a removable disk, we start by copying a file from the drive where our Data Files are located to the desktop. 

2. Point to the Eric Schubel.rtf file in the right pane, press and hold [Ctrl], drag it to the desktop, then release [Ctrl] The Eric Schubel file is copied to the desktop.

 3. Drag the Eric Schubel.rtf file from the desktop to the Recycle Bin The Recycle Bin icon looks like it contains paper. 

4. Click the Minimize button in the Personal Letters folder window 

5. Double-click the Recycle Bin icon on the desktop The Recycle Bin window opens, containing the Eric Schubel.rtf fi le and any other deleted files. Like most other windows, the Recycle Bin window has an Address bar, a Search box, a toolbar, and the Details pane. Our deleted files remain in the Recycle Bin until you empty it, permanently removing the contents of the Recycle Bin from your hard drive. 

6. Select the Eric Schubel.rtf file in the Recycle Bin window, then click the Restore this item button on the toolbar The fi le is restored back to its previous location on the desktop. It is intact and identical to the form it was in before we deleted it. 

7. Click the Close button in the Recycle Bin window, then click the Personal Letters button on the taskbar The Recycle Bin window closes, and the desktop opens with the Eric Schubel.rtf fi le and the Personal Letters window restored. 

8. Select the Eric Schubel.rtf file on the desktop, press [Delete], then click Yes in the dialog box that opens The Eric Schubel.rtf fi le is again moved to the Recycle Bin. 9. Right-click the Recycle Bin, click Empty Recycle Bin, then click Yes in the dialog box that opens The Eric Schubel.rtf fi le is permanently deleted from the Recycle Bin and your computer